Complete files. Fewer status calls.
Title and escrow, attorneys, inspectors, insurance agents and relocation teams: when the agent runs on RealtyMind, Tess keeps every date and document on track, and you see where the deal stands.
Sample data in every screen.
Dates and status only. Never documents or commission.
You never pay, you never get paid. RealtyMind costs partners nothing. Nobody pays or receives anything for sending agents, buyers or files, and agents and buyers keep choosing who they work with.
What changes on your side.
One short story each. Sample data.
Complete files. Calm closing days.
Tess builds the timeline the moment the contract is signed and chases every signature, so files reach you complete.
What you get
- A read-only timeline link
Every date and its status, for each file. Never documents or commission.
- Fewer status calls
Agents ask Hugo whether the deposit is in, not your front desk.
- Documents the way you take them
Keep your own systems. Complete documents reach you by email, as they do today.
Nobody pays or receives anything of value for referrals (RESPA Section 8). State forms come only from a licensed forms provider.
Contract signed. Timeline built: escrow deposit, inspection, financing, closing. Title notified.
Seller’s disclosure is still unsigned. Reminder sent to the seller and the listing agent.
Agent: Is the escrow deposit in?
Yes. Title confirmed it today at 3:05 PM.
Broker review done. All documents in. Closing confirmed for 11:00 AM.
Clean dates. Documents where they belong.
Every deadline is set from the signed contract and every addendum is filed to the deal. The AI gives no legal advice.
What you get
- Your contract, your dates
Upload the contract you drafted. Tess sets the dates from it, and you confirm.
- A read-only timeline link
See every deadline on the file without calling the agent.
- Legal questions still come to you
Hugo answers agents with status and dates only. Never legal advice.
In attorney-review states, the review period goes on the timeline the day the contract is signed.
Attorney’s contract uploaded. Review period ends Thursday. Both sides reminded.
Addendum signed by both sides. Filed to the deal.
Agent: What’s left before closing?
Lender clear to close and the final walk-through. Legal questions go to the attorney.
Broker review done before closing. Complete folder filed. Closed.
Booked early. Reports routed fast.
Tess flags the inspection period the day the contract is signed, so the call reaches you on day one, not day 8.
What you get
- Bookings by email
Time, address, access notes and the agent’s contact in one email. Keep your own scheduling software.
- Your report, routed
Send it the way you do today. It lands in the deal and the buyer’s portal.
- A read-only timeline link
See when the inspection period and the repair deadline end.
The buyer and their agent pick the inspector, as always.
Contract signed. Inspection period ends in 10 days. Agent reminded to book.
Booking request emailed to the inspector the buyer picked: Tuesday 9 AM, 123 Bay Rd, access notes attached.
Inspection report received. Sent to the buyer and agent, filed to the deal.
Repair request due Thursday. Buyer and agent reminded.
Binders on time, before closing day.
Insurance goes on the timeline the day the contract is signed. In coastal states, where flood and wind quotes take longer, that head start matters.
What you get
- The closing date and binder deadline
With the buyer’s OK, you get both, plus a reminder three weeks out.
- A read-only timeline link
Know when the lender needs the binder without chasing anyone.
- Send the binder your way
Email it as you do today, or the buyer uploads it in the portal.
Buyers choose their own insurance agent. Nobody pays or receives anything of value for referrals (RESPA Section 8).
Under contract. Closing 12/04/2026. Buyer reminded to get insurance quotes now.
The buyer named their insurance agent. With the buyer’s OK, the agent gets the closing date and the binder deadline.
Binder not in the file yet. Reminder to the buyer, the agent and the insurance agent.
Buyer: Uploaded the binder.
Got it. Lender and title notified.
Every transferee answered, in their language.
Sofia talks with callers in English, Spanish and Portuguese and books time with the agent. The app works in 18 languages.
What you get
- Status without the calls
With the transferee’s OK, the relocation counselor gets the read-only timeline link.
- Referral agreements tracked
Relocation referral agreements are tracked in the deal split, like any broker-to-broker referral.
- Answered in their language
Quiet hours follow the transferee’s time zone: 9 AM to 7 PM, by default.
RealtyMind pays no one for signups, and transferee data is never sold.
Caller: Olá, vou me mudar para Miami a trabalho.
Olá! Posso marcar uma conversa com o seu corretor hoje às 11h?
Agent: Send the homes we picked.
Sent the four homes near Coral Gables through your client search link. The family can see them too.
Buyer agreement signed. First tour booked for Saturday at 10. Tess filed the agreement to the deal.
With the transferee’s OK, the relocation counselor now has the read-only timeline link.
See the agent side in 15 minutes.
See what agents use and what reaches your desk.
Plain, editable, under your name. No tracking on your side.
If they switch on RealtyMind, you get cleaner files. Nothing changes in how you work.
Nobody is paid for referrals.
For deal partners.
Still wondering? Ask on the call.
Is there a cost to us?
No. RealtyMind is for the agents you work with.
Do we get paid if agents sign up?
No. Nobody is paid for referrals, and partners get nothing of value for sending agents.
Do we have to use RealtyMind?
No. Keep your own systems. Documents and bookings reach you by email, the way you work today.
What does the read-only timeline link show?
Dates and status only. Never documents, commission or client notes.
Who picks the title company, attorney, inspector or insurance agent?
The buyer and their agent, as always.