A day in the life · Example agent, Miami

A day with RealtyMind.

6:45 AM to 9:30 PM. Calls, showings, a new listing, a deadline, an open house and a closing file. Watch who does the work.

Sofia · front deskLeo · assistantIvy · marketerTess · transactions

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6:45AM

While you slept, Sofia answered.

Three calls and a text came in overnight. Each one got answered, qualified and booked. You wake up to a summary.

Sofia · AI front desk
OvernightSofia
Booked11:52 PMBuyer call · Brickell2-bed condo, pre-approved
Replied1:14 AMText in SpanishAnswered in Spanish
Booked5:30 AMSeller call · Coral WayListing appointment Thu
Needs agreement6:02 AMBuyer call · EdgewaterWants to see condos today
Every call recorded with notice · sample data
4 conversations handledwhile you slept
7:40AM

On the causeway, Leo briefs you.

Hands on the wheel. You call Leo and ask about your day. He reads it back and does what you ask.

Leo · AI assistant
LeoOn a call · 0:42
YouLeo, what's my day?
LeoThree things. Showing at 10:30 in Edgewater, three condos. Ivy has the Coral Way listing ready for your OK. And inspection on Bayview ends today at 5.
YouSend the buyers the three condos and remind me at 10.
LeoSent the collection to their phones. Reminder set for 10 AM.
Collection sent · 3 condosOpened on the buyer's phone
9:15AM

A showing, booked the right way.

Agreement first, then the tour. Sofia gets the buyer agreement signed in the portal, then puts the showing on your calendar.

Sofia · AI front desk
Client portal with buyer agreement step, sample data
Buyer agreement signed9:11 AM · in the client portal
Showing booked · 10:30 AM3 condos in Edgewater, on your calendar
✓
Pre-approval: buyer's choiceLender list sent, buyer picks
11:20AM

Ivy writes it. You tap once.

Yesterday's photos became a listing in your brokerage's voice. Checked for fair housing. One tap and it posts.

Ivy · AI marketer
Listing writer on the phone, sample data
Fair housing check passed1 phrase reworded
You tapped Approve11:22 AM
4
Posted to 4 networksListed by Bayfront Realty
1:30PM

The deadline you forgot? Tess didn't.

Tess built the timeline from the contract dates. Today she chased the inspection report and filed it before the deadline.

Tess · AI transaction coordinator
Transaction file with key dates, sample data
Bayview · key datesSample
Contract signed · 10/20/2026
Escrow deposit · 10/23/2026
Inspection ends · today, 5 PM
Financing · 11/13/2026
Closing · 11/20/2026
Reminders sentBuyer, lender and title, 9 AM
Inspection report filed · 2:05 PMEveryone notified
3:00PM

Open house. No clipboard.

Guests scan a QR code and sign in on their own phones. They choose whether they want a follow-up.

Sofia follows up tonight
Open house sign-in on a phone, sample data
QR
Guests signed in: 14Example count
9 said yes to a follow-upSofia texts them tonight
5:30PM

The file is complete. The broker approves.

Tess sends the folder for review with the per-state checklist done. Your broker sees it in the broker view and approves.

Tess · files for broker review
Broker view on a phone, sample data
Pinecrest file
Contract and addenda
Disclosures signed
Inspection and repairs
Commission split set
Approved by broker5:34 PM · file locked
Your statement is readySplit and cap, to the penny
6:30PM

Same-day follow-up, done for you.

Only guests who said yes. Inside texting hours. Two second showings booked before you start dinner.

Sofia · AI front desk
Open house follow-up9 texts
Sofia · Bayfront RealtyThanks for stopping by the Coral Way open house today! Want a second look or similar homes? Reply STOP to opt out.
GuestYes, could we come back Saturday morning?
SofiaDone. Saturday at 10 AM. Before the tour I'll send a quick buyer agreement to sign.
2 second showings bookedSaturday, on your calendar
Sent inside texting hoursOpted-in guests only
7:45PM

Home for dinner.

Phone face down. Today's leads are answered, booked or waiting in tomorrow's brief.

0
Unanswered leadsSofia has the phones
Tomorrow's brief is readyLeo reads it to you at 7:30 AM
9:30PM

You're off. Sofia isn't.

A buyer calls about this morning's listing. Sofia answers in Spanish, says the call is recorded and books a showing for tomorrow.

Sofia · 24/7, English and Spanish
SofiaLive · 1:12
SofiaBayfront Realty, le habla Sofia, la asistente virtual. Esta llamada se graba. ¿En qué le puedo ayudar?
CallerVi la casa de Coral Way. ¿La puedo ver mañana?
Sofia¡Claro! ¿Le queda bien mañana a las 5 de la tarde?
Showing request · tomorrow 5 PMAgreement goes out first
ES
Answered in SpanishSummary in English for you
01 Good morning Skip the story
What changed

Same day. Different job.

The work still happens. You just stop doing all of it yourself. Tap a card, or flip them all.

An example day. Names, places and counts are made up to show how the product works. RealtyMind is in private pilot.

Who ran that day?

Meet the four.

Built into RealtyMind, sharing one set of clients, listings and deals. They hand work to each other so nothing falls through.

On the phones

Sofia

Answered overnight, booked the showing, followed up after the open house, took the 9:30 call.

Meet Sofia In your ear

Leo

Briefed you in the car, sent the condos, set the reminder, has tomorrow ready.

Meet Leo On the feeds

Ivy

Wrote the listing in your voice, checked every word, posted it on your one tap.

Meet Ivy On the file

Tess

Chased the inspection, filed the report, sent the complete file for broker review.

Meet Tess

Get your evenings back. Join the pilot.

RealtyMind is in private pilot with agents and brokerages in Miami-Dade and Broward. Planned at launch: free trial, no setup fee, month to month.

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